Exhibitor Guidelines

Payment

Payment included with the application form will reserve your exhibit space. Please make the check payable to American Concrete Institute and send with application to:

American Concrete Institute
Attn: Kim Spillane
38800 Country Club Drive
Farmington Hills, MI 48331

or e-mail application to 
kim.spillane@concrete.org

Cancellation

An administrative fee of 50% of the exhibitor fee will be charged for any cancellation occurring more than 60 days of the convention start date. Cancellations less than 60 days will not receive a refund. If ACI cancels the convention due to circumstances beyond their reasonable control, ACI shall refund to each exhibitor its exhibit space rental payment previously paid, minus a share of costs and expenses incurred. Circumstances include Acts of God such as war; government regulations; civil disorders; transportation disruption; work stoppage; terrorist act within 250 miles of destination; disaster including fire, flood, tornado, and hurricane; and entire or partial destruction of the venue.

Insurance

The exhibitor understands that the American Concrete Institute, the Raleigh Convention Center, the overnight security company or general services contractor does not maintain insurance covering exhibitor's property or lost revenue. Exhibitors shall, at their own expense, secure and maintain through the duration of the ACI convention, including move-in and move-out days, keep in force general liability insurance covering bodily injury, broad form property damage, and worker's compensation insurance. Exhibitor shall provide ACI with a copy of its insurance certificate no later than 30 days prior to the convention.

Indemnification

The Exhibitor/Sponsor assumes all responsibility for any and all loss, theft and/or damage to exhibitor’s displays, equipment and other property while on premises, and hereby waives any and all claims and/or demands it may have against ACI, its parent and/or any of its affiliate companies arising from such loss, theft and/or damage.  In addition, the Exhibitor/Sponsor agrees to defend, indemnify and hold harmless ACI and their respective parent, subsidiary and other related and affiliated companies from and against any and all liabilities, obligations, claims, damages, suits, costs and expenses, including, without limitation, attorneys’ fees, costs of court and costs of other professionals, arising from directly and/or indirectly and/or in connection with the Exhibitor/Sponsor’s occupancy and/or use of the exhibition premises and/or any part thereof and/or any act, error and/or omission of the exhibitor and/or its employees, subcontractors and/or agents.  The provisions of indemnity herein shall survive, indefinitely, the expiration or earlier termination of this Agreement, shall not be limited to the amount of insurance maintained by the Exhibitor/Sponsor, and shall extend to claims occurring after the expiration or earlier termination of this Agreement as well as to claims occurring while this Agreement is in force.

Americans with Disabilities Act

All parties shall be responsible for compliance with the public accommodation requirements of the Americans with Disabilities Act and the Act's accompanying regulations and guidelines (collectively the "ADA"). The venue shall provide, to the extent required by the Act, such auxiliary aids and/or services as may be reasonably requested by ACI provided ACI gives the venue reasonable advance notice about the special needs of any attendees of which ACI is aware. Exhibitor shall be responsible for the cost of any auxiliary aids and services (including engagement of and payment to specialized service providers, such as sign language interpreters) other than those types and quantities typically maintained by the venue.

Booth Construction

Exhibit materials may not extend past the allotted area. ACI has the authority to require exhibitors to move part or all of their booth materials if it is blocking the site of other booths.

Care of the Venue

Exhibitor shall promptly pay for any and all damages to the venue or booth equipment of the property of others caused by the exhibitor.

Forced Freight

Materials not packed and picked up by the end of the designated move-out time will be considered forced freight. The general service contractor will assume responsibility for forwarding that freight to the exhibitor. Exhibitors will be responsible for the costs to break down, package, and ship that freight.

Move-in

If you foresee a problem with moving in during the designated move-in hours, please contact Carole Berrelez at 248-848-3186 or carole.berrelez@concrete.org to make alternate arrangements. Please note that if you need assistance from the service contractor at alternate times, you will incur charges. Exhibitors who have not made prior arrangements and have not set up at the end of move-in may not be permitted to set their booth.

Move-out

Please do not dismantle before the end of the show hours. ACI schedules labor based on the show closing time. No adjustments to the scheduled labor, delivery of storage materials, and acceptance of bills of lading will be made for an exhibitor that breaks down prior to show closing. Exhibitors who break down before the end of the show will forfeit their points earned for that show.

Manning Your Booth

ACI only requires that materials be readily available to be picked up by attendees during the show hours. ACI does NOT require that exhibitors be in their booth at all times. Those manning the booths can attend the sessions and committee meetings.

Sales on Exhibit Floor

Exhibitors may sell or take orders for any concrete related product only in their booth. Any exhibitor found to be selling on the show floor or selling an unrelated product to the concrete industry will be given a verbal warning for the first offense, a written warning for the second offense, and immediately asked to leave the show floor by ACI staff on the third offense.

Security

The American Concrete Institute provides overnight security only. Exhibitors should remove from their booth all items of value that can be easily taken at the end of each day. The American Concrete Institute, and the venue are not responsible for lost or stolen items.

Storage

Combustible materials such as crates and boxes are limited to a ONE-DAY SUPPLY on the exhibit floor. Storage of combustible materials behind booths is prohibited. The fire marshal will do an inspection prior to the show opening. Exhibitors must remove any items which the fire marshal deems a fire hazard. Failure to do so will result in delaying the opening of the show and you may be removed from the exhibit floor.

Suitcasing

Attendees or exhibitors found to be "suitcasing" (soliciting business in aisles or booth of another exhibitor) will be asked by staff to leave the show floor immediately and will forfeit all points earned for that show.

Guidelines for Charitable Organizations

Eligibility Criteria:
Charitable organizations seeking complimentary exhibit or table space at an ACI Convention, must be a registered charitable organization with 501 c3 or similar status that is verifiable.

Complimentary exhibit or table space will only be given if there are unsold booth spaces available and at the discretion of the sponsoring organizer (ACI or ACI Chapter). The sponsoring organizer has the right to decline any charitable organization seeking complimentary exhibit or table space. 

Responsibility of Charitable Organization:
Any charitable organization receiving complimentary exhibit or table space at an ACI Convention, is responsible for any hard costs associated with their exhibit or table space including but not limited to tables, chairs, drape, electrical, shipping, registration fees, and labor.

Restrictions:
Charitable organizations may only promote their organization and seek donations within their designated booth or table space. No organization shall promote their cause at any session, committee meeting, or other ACI sponsored event. Any attendee, sponsor, exhibitor or organization found to be soliciting business, donations, etc. will be asked to cease this practice. Should this continue, they will be asked leave the convention effective immediately.